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UTS Library: Course Reserves

UTS Course Reserves Spring 2018

Library Reserves

Your students can find out here what has been placed on reserve for your courses with our Reserves LibGuides. Reserves may be text books, articles or other items. They can click on the title of any book to see how many copies are on reserve, if they are currently available and in the case of most articles, access the full text online.

What can be on Reserve?

Traditional Reserve:

  • Books from the library's collection
  • Your personal books
  • DVDs or VHS tapes (we have facilities for viewing them!)

Libguides e-Reserve:

  • Journal articles
  • Links to items in Course Libguide
  • Scanned sections of books (no more than 10-15% of a book may be scanned)
  • Study guides or syllabi-- any materials you have created

What can't be put on reserve?

  • Photocopies of a complete book or of a substantial portion of a copyrighted work.
  • “Consumable” publications such as standardized tests, exercises, or workbooks.
  • Books obtained through Interlibrary Loan or other libraries.
    (Note: It is a violation of the ILL code to obtain materials from other institutions and place them on reserve for course use. ILL is accepted by publishers as falling within fair use only when the transaction is initiated on behalf of a specific individual for that person’s own use. However, the library may accept photocopied excerpts or chapters from ILL books that fall within fair use best practices.)

Reserve Materials

The library will place on reserve books, articles or other items owned by faculty or the library that faculty would like to have available to students.

Reserves Best Practices

  • Check the library catalog FIRST to make sure we own the materials you need placed on reserve. If the Library does not own the item it can take up to 10 business days for items to be ordered and delivered.
  • Place on reserve multiple copies of course text books. This helps to ensure that students who cannot afford to purchase books still have access. The recommended guideline is a ratio of one copy of a reserve item to every thirty students.



A Few Reserves Guidelines:

  1. Library materials and personal copies of items may be placed on reserve for students.
  2. A minimum of 48 hours is required for materials to be processed before sending students to the library to use the item(s).
  3. Reserve materials are reviewed each Fall and Spring semester. If you wish materials to be left on reserve for the next semester, please indicate so on the Reserve Request form. All other items will be removed and returned to owner.
  4. A minimum of 48 hours is required for removal of items from reserve.
  5. Materials obtained from other libraries through Interlibrary Loan cannot be placed on Reserve due to copyright law. Any copies or scans done for reserves must meet the standards of fair use as outlined in Section 107 of the US Copyright Law, or have the explicit permission of the copyright holder. They should also include bibliographic information. The UTS Libraries also adheres to the American Library Association Interlibrary Loan Code in setting reserves policy.

Faculty who are interested in learning more about Copyright and Fair Use may want to consult an excellent Web site maintained by University of Maryland  - University College at:

Peter Hirtle’s chart on copyright term and public domain,, or Stanford University’s explanation of the four factors of fair use,

How do I place materials on Reserve in the Library?

If you have any questions about the process at any point, please feel free to contact Rhonda at 845-220-8429 or, with "RESERVES" in the subject line. I am happy to answer questions or help you make arrangements for special situations.

  1. Use our ONLINE FORM to place a request.

Copyright Help

Anything that is placed on reserve must comply with copyright law. Most things placed on reserve qualify for a fair use exemption so we do not have to obtain permission from the rightsholder. As with many legal matters, opinions vary about what constitutes a fair use, but according to Section 107 of Title 17 (US Copyright Law) there are four factors that should be considered:

  • The purpose and character of the use, including whether such use is of commercial nature or is for nonprofit educational purposes
  • The nature of the copyrighted work
  • The amount and substantiality of the portion used in relation to the copyrighted work as a whole
  • The effect of the use upon the potential market for, or value of, the copyrighted work

A more thorough explanation of copyright law can be found at the sites below:

Fair Use information from the US Copyright Office

Copyright FAQs from Stanford University  

Our policy is not to put more than 10-15% of a book on electronic reserve without obtaining permission. The instructor is responsible for acquiring permission to use the material in the case that the request does not meet the criteria for a fair use. A good place to start if you are seeking permission is the Copyright Clearance Center.

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