NOTE: In an effort to protect the well-being of patrons, staff and collection from mold and insect contamination, it is up to the sole discretion of the UTS Librarian whether to accept donations. As such:
The UTS Library welcomes gifts of books or other library materials to support the curriculum of the institution.
A letter will be sent to the donor from the receiving library indicating the number of volumes donated.
The Director of Library Services, or designee, should be contacted to arrange for the delivery of large donations.
All donations received are subject to the approval of Librarian or designee. Donations of journal issues must have prior approval of the Librarian to verify the usefulness of the title and to avoid duplication of holdings (general guidelines are that a periodical donation must either be a title that we currently own and be used for filling in gaps or missing issues, extend the current run, or be a valuable run of a new title that would be beneficial to the curriculum).
The Library will not accept formats of materials we no longer collect, such as filmstrips, LP’s etc. Donors should be aware that all gifts are accepted with the understanding that, upon receipt, the library becomes the owner of the material and, as such, reserves the right to determine retention, location, cataloging treatment, and any other considerations relating to use or disposition.
Donated materials will be added to the collection provided that they fit into the collection development guidelines currently in effect and do not duplicate current library holdings. Gifts that are not added to the collection may be offered to other libraries or book distribution organizations or placed on the Book Sale Shelf available to the UTS community.
If a donor believes the estimated value of the prospective gift exceeds $500, they may need to file special forms with the Internal Revenue Service and seek the guidance of their accountant or attorney before the donation is made. Librarians or Library staff members cannot be asked to value items.
The appraisal of a gift to the libraries for income tax purposes is the legal responsibility of the donor, not the library. To protect both its donors and itself, the library as an interested party will not appraise gifts made to our institution.
Special arrangements can be made for permanent identification of memorial gifts and endowments, such as a personal bookplate mounted in each gift volume.